Privacy Policy

Privacy Notice

How we use your personal information

Community Advice Lisburn & Castlereagh collect and use information about you to help solve your problems, improve our services and tackle wider issues in society.

We always let you decide what you're comfortable telling us, explain why we need your information and keep it confidential. When we keep something you tell us, we:

  • only access it when we have a good reason
  • only share what is necessary and relevant
  • don’t sell it to commercial organisations

How will you use my data?

First and foremost your information will be used to provide you with advice and progress your case. We also use information in a way that doesn’t directly identify you to understand how different problems are affecting society and to take action to tackle these problems. As this is used for research, it is kept separate from your case record.

Where you have specifically given us your permission and contact details, we, or in some instances a trusted research partner, may contact you to ask you for feedback on the service you received and your overall experience of Community Advice.

Do I have to give my consent for you to use information about me?

You can decide exactly what information you are happy to tell us. We’ll use the information because we have a ‘legitimate interest’ to do so for the purpose of providing you with advice and carrying out research.

The personal information which will be processed in pursuance of our ‘legitimate interest’ includes your name, address, telephone number, date of birth, national insurance number, gender, marital status, employment status, income source, housing status and household information.

When we ask for more private information about you, like any health conditions or ethnicity, we will need to get your consent. This is because this information is treated in a special way by the law.

You can always withdraw this consent and request we remove what you told us.

Some of our specialist services, such as our Money Advice service, are provided on the basis of your consent. We will ask your consent to use your personal information with these services.

Where will you store my data?

The record of your case will be stored securely in an electronic case management system, Advice Pro, accessed by Community Advice Lisburn & Castlereagh and any approved external assessors for auditing purposes. We are all responsible for keeping your data safe. As part of solving your problem, we might also make written notes, download copies of your case or send emails containing your information. We will make sure any information is stored securely and only accessed when there’s a good reason by staff and volunteers of the Community Advice service.

How long do you keep records for?

We keep records for 6 years. We may keep records for 16 years if the advice given could have serious consequences if it was not stored for a longer period.

Why might you share my information? Who will you share it with?

We will generally not share information without your permission, unless required to do so by law or in some very limited situations, like to protect you or someone else from serious harm.

If a particular service involves sharing your information without permission, we will always let you know upfront that it isn’t confidential.

What if I have a question about how my information has been used?

You can contact us and ask us:

  • what information we've stored about you and get a copy to keep
  • to change or update your information
  • to delete your information from our records or withdraw your consent
  • to stop using your information

If you have any questions about how your information is collected or used, or If you’re not happy with how we have used your information, you can contact us at

Community Advice Lisburn & Castlereagh (CALC)

50 Railway Street


BT28 1XP

Telephone 02892 662251 or email at

You can also contact the Information Commissioner's Office to raise a concern about how we have used your information on 0303 123 1113 or on their website at

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